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This SharePoint 2013 Site Collection Administration course covers the information needed to effectively manage a site collection, by providing in-depth discussions and step-by-step instructions on the available site collection configuration settings....
This SharePoint 2013 Site Collection Administration course covers the information needed to effectively manage a site collection, by providing in-depth discussions and step-by-step instructions on the available site collection configuration settings.

SharePoint 2013 includes more site collection administration configuration options than previous versions. This course discusses and shows the options available for configuring, monitoring, and optimizing SharePoint site collections. Topics discussed include: top-level site setting options, site collection options available for a team site, and site collection options available for a publishing site.

Enjoy discovering the features of SharePoint 2013 available to site collection admins, including step-by-step instructions on how to manage and configure site collections ensuring they are deployed and configured correctly. We also discuss how to get familiar with the essentials of site collection administration, including best practices that aren’t well documented!

Recommended Experience
  • Understanding of SharePoint 2013 logical infrastructure
Recommended Equipment
  • SharePoint 2013 Site Collection sandbox or playground
  • Current version Web browser (IE, Chrome, Firefox, Safari)
Related Certifications
  • MCSE: SharePoint 2013; MCTS: SharePoint 2010; MCITP: SharePoint 2010
Related Job Functions
  • System Administrator
  • Website Owner
Brian Alderman was a CBT Nuggets trainer from 2014 to 2016. He holds a variety of Microsoft certifications, including MCT, MCSE, MCSA, MCITP: SQL 2005/2008 Database Administrator, MCITP: SharePoint Administrator 2010, MCTS: MOSS 2007 - Configuration, and MCTS: WSS 3.0 – Configuration.
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1. Introduction to Site Collection Administration (6 min)
2. Site Collection Administration Options (12 min)
3. Site Owner vs. Site Collection Administrator (6 min)
4. Creating a Subsite (6 min)
5. Site Collection Navigation Options (17 min)
6. Site Collection Document Management (15 min)
7. Site Collection Multi-Language Options (9 min)
8. Publishing Site Collection Optimization Settings (14 min)
9. Site Collection Monitoring Options (9 min)
10. Site Collection Permission Options (8 min)
11. Site Collection Search Settings (15 min)
12. Miscellaneous Site Collections Settings (10 min)
13. Site Collection Upgrade Process (9 min)

Introduction to Site Collection Administration

00:00:00

Welcome to the SharePoint 2013 site Collection Administration course. My name is Brian Alderman. I'm going to begin in this Nugget by introducing some of the site collection administration responsibilities, things that you need to be aware of before you dig into the technical aspect of managing a site collection.

00:00:18

In this Nugget, I'm going to spend some time discussing with you-- really just kind of refreshing your memory and what you're responsible for as a site collection administrator. I'm also going to share with you the logical structure and where site collection administration fits in, the big scheme of things when it comes to SharePoint 2013.

00:00:35

I'll spend a little time discussing with you the idea of how permissions work within SharePoint 2013. And then I'll introduce the remaining topics that are going to be discussed within the remaining Nuggets. Let's take a look at how actions we take affect SharePoint as a whole.

00:00:51

What we have here is the area called site collections, that's what we're focusing on in this course. So notice within site collections, we have sub sites, and we can have sub sub sites, and deeper than that, if we wish. And then we have list and libraries.

00:01:05

And for list, we have items. And for libraries, we have documents. So everything I do up here, at the site collection level, trickles down to the sub sites, the sub sub sites, lists, libraries, items, documents. So when I talk about activating a feature or if I talk about permissions, or I talk about administrative boundaries, this is what it's affecting.

00:01:28

I may also talk about the next tier up or the next level up. That could be the web application setting or service application setting. So in this course, we're focusing on the site Collection Administration. So I wanted to make sure that you understood where we're at within the big schema thing inside of SharePoint 2013, as we're making changes and managing our site collections.

00:01:49

Our responsibilities as a site collection administrator aren't to be taken lightly. There are several options that we have available to us that we have to understand the impact of or we could end up with a nightmare trying to manage our site collection.

00:02:03

The first two are security boundaries and administrative boundaries. I'm going to talk a little bit more about that in just a few moments. We are also responsible for the features that are available on our site collection. We are also responsible for content types and site columns.

00:02:19

Because if I create a content type at the site collection level, everyone within that site collection gets to use that same content type. It provides us consistency. I'm also responsible for managing templates. I could create a site template that I want all my new sub sites to look like.

00:02:36

I create the site template and make everyone aware, this is a template for all new sites. Again, it gives us consistency. So these are just a few of the items that we're responsible for. Let me dig a little bit deeper and remind you about the administrative boundary and security boundary that a site collection offers.

00:02:53

These are two separate site collections that we have here. We'll just label this one number one and this one number two. Now remember, these are permission and administrative boundaries. So even though I'm in site collection administrator over here, I have zero permissions over in site collection number two.

00:03:13

And the SCA over here, has zero permissions in site collection number one. However, if they want to give me permissions to manage a sub site, they could make me site owner in here. They could give me contribute permissions to this library. But they have to be explicitly given in order for me to perform any task in site collection number two.

00:03:38

When it comes to Administration, if I activate a feature over here at the site collection level-- site collection features include things like publishing, records management, and document IDs-- this feature activated in site collection one will not be activated in site collection two, because it's a separate administrative boundary.

00:03:57

I could also go to site collection number one and I could break inheritance here, which will propagate down to here, and all the way down to here. This did not impact the permission hierarchy over here though. This is still the way it was because it's a separate site collection and we have separate administrative and security boundaries.

00:04:18

So just a little refresher, tasks you perform within your site collection do not impact any other site collection. So what are you going to learn in the Nuggets within this course? We've got a plethora of information that will be helpful for you as a site collection administrator.

00:04:33

One of those things is, what's the difference between a site collection administrator and a site owner? What can I do as an SCA versus a site owner? We'll talk about that. We're also going to talk about creating sub sites to help navigate and organize your content.

00:04:47

We're going to talk about document management, as well as variations, which are used for multiple languages. You may have an environment where you have multiple languages that you need to store content in. We'll look at ways to optimize your information, so people are retrieving the content as efficiently as possible.

00:05:11

And how to monitor, to make sure SharePoint is running as efficiently as possible. We'll talk about the oh so important search configuration options available to us. Then I put in some sprinklings of miscellaneous settings that you'll discuss. And then we're going to wrap up talking about how to upgrade a site collection from SharePoint 2010 to SharePoint 2013.

00:05:32

And all of these categories of settings include the options available to you when publishing is turned on. And you'll see how many more options are added when you've activated publishing. In this Nugget, we discussed the responsibilities that you have as a site collection administrator.

00:05:48

And we explained not to take those too lightly. We looked at the big picture to see where site collections fit in the logical structure of SharePoint 2013. We talked about the permissions and administrative boundaries available at the site collection level.

00:06:06

And what they mean when we're implementing multiple site collections. And then we introduced the topics that are going to be discussed in the course that will help you become the ultimate site collection administrator. I sure hope this Nugget was informative for you.

00:06:19

And I'd like to thank you for viewing.

Site Collection Administration Options

Site Owner vs. Site Collection Administrator

Creating a Subsite

Site Collection Navigation Options

Site Collection Document Management

Site Collection Multi-Language Options

Publishing Site Collection Optimization Settings

Site Collection Monitoring Options

Site Collection Permission Options

Site Collection Search Settings

Miscellaneous Site Collections Settings

Site Collection Upgrade Process

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Intermediate 2 hrs 13 videos

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