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This Microsoft video training with Microsoft Office trainer Simona Millham covers how to use the latest version of Microsoft's presentation software, PowerPoint. Simona walks you through practical tips and tricks to make you more effective and efficient using PowerPoint....
This Microsoft video training with Microsoft Office trainer Simona Millham covers how to use the latest version of Microsoft's presentation software, PowerPoint. Simona walks you through practical tips and tricks to make you more effective and efficient using PowerPoint.

Recommended Experience
  • Some familiarity with Microsoft Windows
Recommended Equipment
  • Computer running Windows 7 or later
  • Any edition of Microsoft Office 2016 or an Office 365 plan which includes Microsoft Office
Related Certifications
  • None
Related Job Functions
  • Any
Simona Millham has been a CBT Nuggets trainer since 2015 and holds a variety of Microsoft certifications, including Microsoft Office Master, Microsoft Certified Professional qualifications in Licensing and Software Asset Management, Office Specialist 2013, and Office Specialist 2010.

Note: Supplemental files and/or virtual labs are not available until the entire course is completed.
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1. Find Your Way Around and Get Help (8 min)
2. Creating Your First Presentation (8 min)
3. Working with Text Boxes (14 min)
4. Text Effects (10 min)
5. Using Tables, Tabs, and Columns (12 min)
6. The Drawing Tools (13 min)
7. SmartArt (11 min)
8. Diagram Tips and Tricks (15 min)
9. Working with Pictures (13 min)
10. Using PowerPoint on a Touch Device (11 min)
11. Managing Your PowerPoint Files (15 min)
12. Protecting Your Presentations (11 min)
13. Sharing and Collaboration (14 min)
14. Themes and Templates (16 min)
15. Working with Long Presentations (11 min)
16. Building Your Presentation (10 min)
17. Charts and Graphs (11 min)
18. Animating Slides (10 min)
19. Triggers and Action Buttons (8 min)
20. Slide Transitions (9 min)
21. Working with Videos (15 min)
22. Incorporating Audio into Your Slides (7 min)

3 additional videos are in-progress.

Find Your Way Around and Get Help


This is Simona here, and in this Nugget, I'd like to show you how to find your way around and get help in PowerPoint 2016. Now, if you're already familiar with the other Office 2016 applications such as Word or Excel or Outlook, then you'll have no problem with PowerPoint.


But if not, then this is the video for you. So let's begin with the interface and how to navigate it. And one of the first things you might notice is this wide band of buttons across the top here. This is called the Ribbon, and you'll see that as I click the different Ribbon tabs, then the buttons which are displayed on the Ribbon will change.


And what you will also notice is that not all parts of the Ribbon will be active at any one time. So what I mean by that? Have a look at the Home Ribbon tab here. You can see I've got lots of options to do with changing the size of the font or the style of the font or whether it's bold or shadow or whatever, but they're all grayed out.


They're not available. That's because I've not clicked on anything that I can apply those options to. But as soon as I click on the word whiskey on my slide here, you'll see that part of the Ribbon suddenly leaps into life and I can then start applying those functions.


And it's the same if I were to click on the picture itself. Look up at the Ribbon, you'll now see I've got some special Picture Tools available, which are functions specifically designed to help me with my pictures. But if I click off the picture, look up at the Ribbon.


Those Picture Tools disappear. So it's really common I get people saying to me, I can't find that option to compress the pictures. I can't find it. Where is it? Where is it? Well, of course, you need to click on the picture first in order to get all of the picture options available to you.


So get used to exploring with your mouse. You'll notice also on the Ribbon that some of the Ribbon chunks have got this little Pop Out button, just where I'm moving my mouse here. And what this will do, it'll either lead you to a dialog to give you more options or to a pane showing at the right-hand side of your screen there.


So if I just close that and, for example, try the Size one as well, it will give you these extra options at the side. So get used to looking out for these Pop Out buttons for extra options to do with that part of the Ribbon that you're interested in.


And lastly on the Ribbon, you'll notice if you look towards the right-hand side, you can actually collapse the Ribbon. That gives you a bit more room on the screen to play with, quite useful if you're using a very small monitor, for example. And you'll notice then that the Ribbon tabs act a bit like the old fashioned menus in that once you've chosen your option and click away, they go away again.


So that's one way of using the Ribbon. If you prefer to have it like that, you can. If you prefer to have it pinned, which is my preference, then simply display it and then look over on the right-hand side again and look for that little Pushpin icon, which will actually fix the Ribbon into position.


Now this time, look at the top left-hand corner of your screen. This is a miniature row of buttons just above your Ribbon. This is called the Quick Access toolbar, which I do like to shorten to the QAT, the Q-A-T. And as the name suggests, this provides you with quick access to common commands you might want to use in PowerPoint.


And there are a few buttons already on there for you, for example the Undo button or to run the slide show or whatever. And if you click the little tiny Down arrow just at the end of the buttons, you get the ability to add on a few other common functions like creating a new presentation or emailing a presentation to someone.


But actually, you can add whatever buttons you like. So let's imagine you always like the idea of putting charts on your slides, then right-click on the Chart button and choose the option to Add to the Quick Access toolbar. And then just go through and do that for a few more buttons.


Look at that Quick Access Toolbar. You can see it's growing there, extending with all those extra buttons that I was adding. Now there are other customizations you can make to your interface. If you just right click somewhere up on that Quick Access Toolbar and choose the option More Commands, that will take you into the dialog box where you can do further customizations.


For example, if there was a particular command that wasn't even in the Ribbon, you could add that to your Quick Access Toolbar. And also, you can customize the Ribbon itself. So look over on the left-hand side. You can customize the actual Ribbon and start putting on extra buttons and creating extra tabs.


My goodness, quite a lot to explore here. I'll leave you to have a look at that if you want to do any further customization. But just before I cancel out of this dialog box, you can also reset your customizations if you've had a play. I made a bit of a mess of it.


You can reset it back to the default, or if you are very pleased with what you've done customization-wise, you can export that to put it onto a different machine or to give to somebody else if they liked the customizations that you've done. But anyway, that was just a quick look.


You can explore that in more detail if you want to. And if you want a Nugget on it, then have a look at my Word 2016 course or the Excel 2016 course where I do take you through how to customize your Ribbon. And then to remove something from your Quick Access Toolbar, just right click and choose the option Remove from Quick Access Toolbar.


So that's really easy to do. Now no matter how intuitive the interface might be, there are all still going to be those occasions where you don't know what a button does or you just can't find the option that you need, particularly if you're under pressure, you're about to do a presentation, and you want to make a few changes.


So we're going to look at a few ways of getting help in PowerPoint 2016. And the first thing I would say is, again, get used to exploring with your mouse. Not only because the Ribbon will change, but also if you hover over buttons on the Ribbon, you get some really useful what we call Tool Tips.


This is where it will pop up and explain to you what a button does. And they really are quite comprehensive, and some of them even include little diagrams to explain what the command actually does. So that's definitely worth doing, exploring with your mouse.


But also, I have to say, I love the new way of getting help in Office 2016, which is called the Tell Me function. So I'm clicked on this photograph here of my dog, and it's a beautiful picture of my dog. Well, it should be anyway, but it's obviously too dark because I'm a rubbish photographer.


So look up at the Ribbon. We've got this option just towards the end of the Ribbon tabs called Tell me what you want to do. So the idea is you start typing in what you want to do, and it will take you to the relevant commands. If you want to change the brightness, now I don't know if there is a brightness function in PowerPoint.


And it's come up with a suggestion that I might want to use one of the Correction functions. And that is exactly what I want to do, because this is giving me the ability to change the contrast and the brightness of that photo. And rather brilliantly, as you hover over these different options, you get to see the Live Preview as to how it's going to look if you choose it.


So get used to using the Live Preview throughout the whole of Office 2016. It's really handy for choosing the right option. But did you notice, when I used this Tell Me function, it took me to the actual command itself. It didn't just take me to an article on how to use it.


It's not like the traditional help facility. It took me to the actual command itself, and I performed the action I wanted to do. I've made that picture brighter, so I really love that. And you can even use this Tell Me if you don't know the name of the commands that you're looking for.


So let's imagine you want to put in a note on the slides. I want to add a note. And I think, oh yes, of course, they're not called notes. They're called comments. And again, I can actually use the command directly from that drop down list, or I could right-click on it and choose the option to add it to my Quick Access Toolbar for future use next time.


So that means, I don't even need to know or care where the Comments command actually lives, because it's now in my Quick Access Toolbar. And I found it through the Tell Me box. I really do like that. I think it's very, very useful for uncovering functionality in Microsoft PowerPoint.


Now let's say, let me type in comments in here, because you can also use this Tell Me box to get traditional help on a particular command that you're interested in. If you look down towards the bottom of this drop down, that's where you can load the traditional Help facility, which will take you to all of the different articles that you can read to find out all about the particular thing that you looked up.


So that's a great way of learning more around the topic. But also, another way of getting help is if you were to, for example, go to the Home Ribbon tab, and I'm just going to click on a bit of text here. Remember those Pop Out buttons that we saw before?


Well, the last ones I showed you, it popped out and showed you more commands in the Task pane at the side of the screen. Well this is an example of a dialog box. And sometimes in the dialog boxes, you'll get these question marks which will take you again to the traditional Help facility, which will give you more information about all of the commands within that particular dialog box.


Again, that's a good way of learning more around the particular topic or dialog box that you're interested in. So I think you'd agree, no shortage of help available in PowerPoint 2016. OK so let's wrap up. So first of all, certainly get used to exploring with your mouse either to click on a component on your slide to reveal more functionality on the Ribbon or to hover over buttons to see the tool tips to understand what the different commands actually do.


And then go ahead and customize your Quick Access Toolbar. That's a brilliant way of creating your own little shortlist of your favorite commands. And then use that rather brilliant Tell Me box to get help, even if you don't know the name of the actual feature that you're after.


I hope this has been informative for you, and I'd like to thank you for viewing.

Creating Your First Presentation

Working with Text Boxes

Text Effects

Using Tables, Tabs, and Columns

The Drawing Tools


Diagram Tips and Tricks

Working with Pictures

Using PowerPoint on a Touch Device

Managing Your PowerPoint Files

Protecting Your Presentations

Sharing and Collaboration

Themes and Templates

Working with Long Presentations

Building Your Presentation

Charts and Graphs

Animating Slides

Triggers and Action Buttons

Slide Transitions

Working with Videos

Incorporating Audio into Your Slides

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Simona Millham
Nugget trainer since 2015