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Microsoft Office Specialist

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This Microsoft PowerPoint video training course with Chris Ward covers Microsoft’s popular presentation program, including adding content, formatting content, and setup and delivery. It also covers all the information necessary to pass the 77-422 Microsoft Office Specialist exam....
This Microsoft PowerPoint video training course with Chris Ward covers Microsoft’s popular presentation program, including adding content, formatting content, and setup and delivery. It also covers all the information necessary to pass the 77-422 Microsoft Office Specialist exam.

Recommended skills:
  • Communications skills
  • Marketing and sales experience

Recommended equipment:
  • PC running Windows 7 or 8
  • Office 2013 or Office 365 account

Related certifications:
  • Microsoft Office Specialist 2013
  • Microsoft Office Expert 2013

Related job functions:
  • Office worker
  • Marketing director
  • Sales manager
  • Finance manager
  • IT manager

Create dynamic PowerPoint presentations, and be the one others turn to when they need help building sharp presentations.

After watching this course, you'll be ready to create and deliver presentations from the blank page to the big screen. Trainer Chris Ward will teach you how to make your presentations include relevant color, pictures, video, animations, transitions and just the right text message. Whether you're a beginner or an experienced user, there's plenty of gold in this course for you.
 show less
1. What's New in PowerPoint 2013 (21 min)
2. Installing Office 2013 (18 min)
3. Workspace Fundamentals (25 min)
4. Creating a Presentation (21 min)
5. Creating and Editing Text (19 min)
6. Automatic Features (24 min)
7. Tables and Charts (28 min)
8. Clip Art and Graphics (27 min)
9. Shapes, WordArt, and Diagrams (24 min)
10. Media and Linked Objects (32 min)
11. Export and Publishing (28 min)
12. Changing Themes (22 min)
13. Formatting Backgrounds (22 min)
14. Animations and Transitions (24 min)
15. Master Slides and Layouts (31 min)
16. Setup and Delivery (31 min)
17. Powerful PowerPoint Presentations (36 min)
18. Exam Prep for MOS Exam 77-422 (32 min)

What's New in PowerPoint 2013

00:00:00

Hello everyone, I'm Chris Ward. And this is the CBT Nuggets on PowerPoint 2013. And we're going to start you off with, as always, a little introduction to what's new in the Office 2013 products. Because whether it's Excel, whether it's Word, whether it's, in this case, PowerPoint, there are some really cool things that have been changed behind the scenes in Office 2013 that we want you all to be aware of as you move forward through this CBT Nugget series.

00:00:29

So what is new in Office 2013? I'm sure a lot of you are pretty excited to see some of the new features, some of the new things that we have available to us. And one thing, of course, that I think is kind of cool is SharePoint and SQL Integration. We'll tell you why here in just a second.

00:00:46

Active Directory Activation. And of course, apps for Office. Well those are the first three that we'll take a look at right now. And probably the one that-- I know for a lot of my friends who are really big into Access is that the SharePoint and SQL integration now means that when you run Access 2013-- basically it is an app that runs with SharePoint.

00:01:15

So it's basically like a web app that runs in a browser utilizing SharePoint as its back end at least for the tools. Now the cool thing is that it also now accesses the database through SQL 2012. So if you create the app in a SharePoint server that the company has, Access is going to create the database in the SQL Server 2012 installation that you obviously are integrating anyway with SharePoint.

00:01:48

I mean, that's one of the big things right, with SharePoint 2013. In fact, check out Tim Warner's series on SharePoint 2013. Absolutely incredible. And it'll give you a little bit more idea. But those of you who are more like, oh, it used to be Access was kind of the orphaned stepchild of the Office products.

00:02:06

Because everybody was like-- I mean, if you really want to use a database you want to use SQL. Well now Access 2013 can become that web app that you use in a browser and have access to all of your database objects. The data, the tables, the queries, the macros, the forms, everything else is going to be accessible to you through that.

00:02:27

Which is pretty stinking sweet. Active Directory Activation. Now a lot of people were thinking I was going to probably say at this point Active Directory integration. Well here's the thing. Active Directory activation is actually a pretty nifty thing.

00:02:43

Now for those of you who are the IT directors or anything, remember we have that thing called VL. Right? Volume licensing. I'm going to tell you why this is cool for both you as an IT admin and you as an end user. Volume licensing as an IT admin when you have 800 to 1,000 employees and you need to roll out your new versions of Office, like Office 2010 and Office 2013, it used to be with the Microsoft policy you had to activate those volume license editions.

00:03:21

Right? And that was both on a physical computer or whether it was running in a virtual machine. Well, now with Active Directory Activation, any time a user logs into a domain, so in this case, maybe it's MrCBTNuggets.com. Or as we always say, MyAcmeMusicalInstruments.com.

00:03:44

And the user logs into the domain, guess what? There is a Group. policy object out there that's going to say, yep, this person has access to Office 2013. Boom, installation. Boom, it is activated. Boom, you're done. So the Office 2013 volume license clients can automatically activate against the domain.

00:04:06

However, there are some ways that the quid pro quos and the little et cetera, et cetera addition to that. It has to be Windows 8 or Server 2012. Those are the two machines that allow you to do that. So if you're using that-- and that would of course be a client computer running Server 2012-- you would need that.

00:04:33

Very cool feature. Obviously it takes a lot of work away from the IT admin guy. Because now he just puts in a Group. policy object, boom, you're done. For the end user, you get a brand new Windows 8 machine. You log into the domain. The IT admin doesn't need to worry about whether you have access, because he's already put your user name-- or you as a user, I should say-- into a group.

00:04:57

That group then has the group policy activated to it against the domain. And you will then get Office 2013 and it will automatically activate for that. Which I think is pretty dang stinking cool. Now we also have what are called Apps for Office. Apps for Office.

00:05:15

Now, Apps for Office is basically you can use-- I know this sounds kind of strange-- you can create new applications. So this would be like a new application. And it actually integrates and works with Office 2013. And the way you can do this is you can use things like HTML5.

00:05:45

You can use XML, of course, because that's what we're using anything else. You can use CSS3. You can use JavaScript, JScript. And even-- and I had to check this, but it's true-- REST APIs. Now for those of you guys that are programming, OK, and you're thinking, wow, that's kind of cool.

00:06:09

So think about this. Now for an end user, you're like, what does this mean? Basically an App for Office is a web page that's inside a client application. So, for example, you could run-- if I have Word, right. Word 2013 running and I build an app for it, and within that application Word 2013, you can add a translation app that has been written that is web accessible.

00:06:46

In other words, you can go out and access this through the web. It brings it into the interface and they work together. And by the way, this can be out on a catalog that you can locate. Yeah, you've got it. Out here through SharePoint. Or out on the web somewhere.

00:07:02

So again, this is kind of a cool thing that you can use, Apps for Office. And by the way and you notice, all of these are very common and open source, most of them, type of environments. So it's not something like, it's only Microsoft stuff that can work with this.

00:07:20

It's not true. One of the best examples I've seen is-- of course, Microsoft owns this-- but Bing. Bing has the translation app and they can use that as a task pane. So something really cool and something I think most of you would really be interested in if you are more in the development side of things for your particular company.

00:07:41

So what else is new in 2013 that we can get all excited about? Well, Office Web Apps and Office Web App Server, which is pretty cool. SkyDrive Pro and sign-in IDs. These are just three other things that I think are probably more relevant to most people as both end users and as IT admins.

00:08:01

Now, some of you-- especially if you're an end user-- are thinking to yourself, OK. What's the difference between an app that you just talked about, Chris, and these Office Web Apps? Well Office Web Apps have been around for just a little bit, especially with the introduction of Office 365.

00:08:17

Office Web Apps basically allow you to have a browser-- you can use any supported web browser-- and you can use a kind of stripped down version of Word, Excel, PowerPoint, and OneNote. So again, you can use Word, PowerPoint, Excel, and one of my favorites, OneNote.

00:08:48

Check out my OneNote series, by the way. Or the Office 365. And you'll see I actually talk about web apps. And so web apps basically, any supported web browser will work. And by the way, that includes on mobile devices. Specifically Windows Phone-- you can tell she's really excited about that-- iPhones, I have it on mine.

00:09:09

And I have it on my iPad as well. So you can do that. Now understand, on the iPhone, the screen's a little small. So you're not going to be doing a tremendous amount of different things. But basically Office Web Apps used to be all about SharePoint. But now we actually have what is known as the Office Web Apps Server, which is a stand alone product.

00:09:35

You can actually get this and you don't have to have SharePoint running. Now I would say you definitely want to try to have the Office Web Apps Server running as well. But for the most part, you don't know absolutely need it. Now most people-- I would say this- most people in a Microsoft shop are going to be running SharePoint, especially SharePoint 2013.

00:09:58

Because I already showed you some really neat integration that happens. But it is now unnecessary for those web apps to be running, because you now have the Office Web Apps Server. One last thing on that is you could actually create an Office Web App Server farm which can provide Office services to just about everybody, which is kind of cool.

00:10:21

And also, of course, SharePoint 2013, Link 2013, Exchange 2013 if you're going to be using Outlook also somewhat important for doing that. Now SkyDrive Pro. SkyDrive Pro. What can we say about SkyDrive Pro? SkyDrive Pro-- remember, SkyDrive has around for a little bit.

00:10:44

And a lot of people have used it. But now, you can take it to larger amounts of data or documents that are now enabled. Users can take their documents-- basically in SkyDrive, it used to be you had to have that web connectivity. You now have offline access, which is nice.

00:11:05

And so let's say you take a document offline, you do some editing. As soon as you link back in and sign back in up into the cloud, it will then immediately synchronize-- we'll do a little lightning bolt here-- a little lightning bolt there. And it will synchronize that to your document.

00:11:25

And, by the way, if you have your Windows phone, it will then automatically update that one. And then I've got my iPad over here and boom, it'll update that one as well. So now whether you're online or offline, you can work on any devices. Plus, now with the offline access, what makes Pro even better is if I've got Bob here, Sue, and then Jeremy.

00:11:51

Because I always have to throw Jeremy into one of these things. So I've Bob, Sue, and Jeremy. Jeremy's on an iPad. Sue's on her laptop. And Bob is on his Windows phone. OK. So you've got three people, three different devices, OK? Guess what? We can all work on the same document at the same time, offline or online.

00:12:19

And the SkyDrive Pro Windows sync client will synchronize the changes between the users. And obviously as we've seen before in my previous Office products that I've shown to you, if there are conflicts, it will show both and say, which one do you want to use?

00:12:35

And it will inform the other users hey, there's a conflict. Bob said he wanted to say something. Jeremy said he wanted to say something else. And so SkyDrive Pro, very, very cool. You can share, collaborate documents. I like what they've done. They've really improved SkyDrive.

00:12:53

It used to be kind of one of those it's all right. Apple was doing a little bit better job. That's my personal opinion. But now iCloud's good, but SkyDrive works really well. And of course, it is integrated directly because it actually has a Windows sync, or what they call SkyDrive Windows Sync application that runs in the background doing that.

00:13:14

Sign-in IDs. Here's the thing. Remember now, Office is more and more now web enabled. Office 365. Office 2013 obviously can be localized on your computer. But how do you sign in? Now you can sign in several different ways. Because again, now, as I'm going to show you-- as soon as I talk about it, I'll actually demonstrate what we mean by sign in-- on the sign in IDs, you can sign in with a Live ID.

00:13:47

So you can use Microsoft's Live if you've got a Hotmail account. If you've got the old MSN account, now it's a Live account. You can sign in that way. Or, get this. You can sign in with an Office 365 account. That's a 365 account. You can use this one or this one.

00:14:10

And the other cool thing is you can say, you know what? I only want to allow people to sign in with this one. Or I only want people to sign in with this one. Or you can actually have it to where it completely locks it down and say, no. You can't sign in by using either one of those IDs.

00:14:28

And so usually using a lock down environment especially if you've got that running and you don't want people to get out there and try to log in on the portal. I mean, think about it. It's a web based portal to get into that environment. And if you're using their access, you might want to shut that down.

00:14:45

So that's a little bit better security. So you can sign in with your Live ID or Office 365. So the next thing I want to show you, though, is the actual new start to the interface that we have here. Just to kind of give you a little used to that. And show you what I mean by especially this sign in ID.

00:15:05

With all that talk about the new things behind the scenes, let's take a look at something that is right up in your face when you open up the PowerPoint 2013. I've gone ahead and created-- once I've installed Office 2013-- I put icons on my desktop. That's just a tip to you.

00:15:21

Makes it easier to get to. Obviously, you can drop down over here and hit the Start menu and go to PowerPoint 2013 if you wish. In this case, I'm going to Double Click on it and boom, there you go. Take a look at this. This is different. If you are used to Office 2010, 2007, or anything else, whenever you double click on the shortcut or the icon for that application, what happens?

00:15:45

You usually get a nice blank presentation. Or you get a blank Excel spreadsheet or a blank Word document. In this case, you get what is known as the start page. Now the start page is going to show up, number one, what is the application is that you're dealing with.

00:16:02

Yes, PowerPoint, that's the one I clicked on. It also brings up any of your recently used files. So that way, you have access to those as well. As well as, if you want to, you could open up Windows Explorer and find those other presentations wherever you've hidden them on your multiple hard drives, your thumb drives, or even in your cloud, which you can do.

00:16:24

You'll also see that you are then given the option to come in here and take a look at some of your templates. You could also open up different themes, which is something that Microsoft has really been pushing for a while, is to use the themes, which is a combination of fonts, colors, backgrounds, those kind of things.

00:16:46

And the nice thing is that they usually are built into these online templates that you can go look for. And then, of course, the third thing you notice over here is our account. You need to sign into account. So a lot of people say, Chris, what is this?

00:17:02

It's just a way for Microsoft to keep track of you. What's going on with this? Well, when you sign into Office 2013, you literally get access to your files, your themes, everything that's associated with that account. And that will travel with you no matter what device you are on.

00:17:22

So if you have a couple of laptops and a home computer and you have Office 2013, the good news is all you have to do is when you sign in, then it will bring up all of your favorite themes. It will put in your recent documents that you've used. It will do all that.

00:17:42

Now, if you have your own copy of Office, you're probably going to be utilizing your personal Microsoft account. Which is, as you can see right here, that's what I've got going on here. It's my djwoody28@hotmail.com. That Hotmail address I've had for years.

00:17:57

By the way, if you try to email me there, it just goes to spam. I don't really use it for email. I use it for my Microsoft accounts and for my Xbox Live. So if you have that, if your kid has one or if you have one, you can use your accounts. Now the account could be a personal account.

00:18:16

But if it's your business or maybe you operate within a school, you will have perhaps an organizational account. And so this is great because again, your files that are associated with the organization are going to travel with you as well. Now if you don't like that and you want to go from one to another, you simply just click on Switch Account.

00:18:36

And you will see real quickly that I've got two accounts. I've got my personal account, which is right here. And then I've got my organizational account, which is my CBT Nuggets Trainer. So what's the difference? Well take a look at what I have here.

00:18:50

This is my personal account currently. I can then switch. I can also sign out, by the way. I can even add accounts. So even if you don't have a personal Microsoft account and you're taking this CBT Nugget-- I highly doubt that you don't-- but it's easy.

00:19:03

When you go in, you can create a new account. In this case, I have associated my organizational account and I've actually added my personal account as well. Because I wanted to use my SkyDrive. So that way I have access to it even as a personal trainer.

00:19:19

So watch this. I click on my organizational account. Watch what happens. Wow. Oh, wow. This is different. Because if you notice, now I've got a whole bunch more stuff that I've been working on. All of my templates and my personal preferences for themes change, because why?

00:19:37

I'm over here on my CBT Nuggets Trainer, on my organizational account. And so if I switch back to my account and it showcases to you there. So that's the big thing about having an account. So when you have your account, basically your themes, your files, everything, they go with you.

00:19:55

Now let's go ahead and open up a blank presentation and show to you just that the actual interface itself hasn't changed too much. I would like to say that it kind of modernized a little bit. It's a little bit more blocky. A little bit more. But that's just again, just design considerations.

00:20:12

We still have the Office Ribbon. We still have the Quick Access toolbar, or QAT. We still have-- as you can see over here-- our file button, which then brings us to the Backstage View. And then I can even, when I'm within my actual presentation or my spreadsheets or anything else, I can change my account even within here.

00:20:36

I don't have to go back in and out. But other than that, I mean, everything else is pretty much the same. They've added a little bit more eye candy over here on the file bar and the toolbar. Right here, you notice I've got little clouds and birdies and stuff like that over here.

00:20:50

That's all, by the way, is totally customizable if you're not a real big fan of it. It's just a way for, as always, Microsoft to add a little bit more flavor to their Office applications. So we got a great journey in front of us. Hopefully you've enjoyed so far some of the new features, whether you're brand new to this or whether you're an IT pro, I know we're going to a great journey as we take a look at PowerPoint 2013.

00:21:16

I hope this has been informative for you and I'd like to thank you for joining me.

Installing Office 2013

Workspace Fundamentals

Creating a Presentation

Creating and Editing Text

Automatic Features

Tables and Charts

Clip Art and Graphics

Shapes, WordArt, and Diagrams

Media and Linked Objects

Export and Publishing

Changing Themes

Formatting Backgrounds

Animations and Transitions

Master Slides and Layouts

Setup and Delivery

Powerful PowerPoint Presentations

Exam Prep for MOS Exam 77-422

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